Copy and paste are among the most common and overlooked commands found in any operating system, be it Windows or MacOS. The function is used to move text in an instant. Still, not everyone knows how to use these functions. Fortunately, there are several easy methods to do this using your mouse, trackpad, or other peripherals.

Here is the summary of copy and paste.

How to copy and paste in Windows 10 using the mouse

Although Windows PCs have a unifying theme for copy and paste functionality, there are a few different ways to do it. Depending on the software, you can use the mouse, keyboard, menu bar, or a combination of all three, to get the job done.

While you can argue that some methods are faster than others, the one you choose will mostly come down to your personal preferences, so we’ll break down each one in turn, and then you can choose which one is right for you.

Quick tips

  • Right-clicking on a selected item will normally bring up a menu with the option to Copy.
  • When you right-click on a space, a menu will normally appear with the option to Paste.
  • The keyboard command to copy is Ctrl + C, and the keyboard command to paste is Ctrl + V.

Step 1: Correctly selecting the content you want to play is the first step when copying and pasting. If you are looking to copy an image, right-click and select Copy image to save a duplicate to the clipboard. Then skip to step 3.

  • For text, left-click and drag the mouse cursor over the part of the document or browser window that you want to highlight.
  • For folders and other items, right-click the item once or left-click and drag a selection box around multiple files.
  • If you want to bring the keyboard, you can keep control, click multiple files or click the first item in a list while holding down Changeand then click the final item you want to copy.

Step 2: Once the content you want to copy is highlighted, right-click while hovering over any part of the chosen content and select Copy in the resulting drop-down menu.

image copy grumpy

Step 3: Once you’ve copied your chosen image, text, or file, place your cursor where you want to copy it. Then right click and select Paste in the resulting drop-down menu.

text copy paste

How to copy and paste in Windows 10 using the keyboard

The second method for Windows 10 involves the use of keyboard commands. Here is the step by step process.

Step 1: To highlight text with a keyboard, use the Arrow to navigate with the flashing cursor to the sentence or paragraph you want to copy, and press thekey. Change wrench. Keep moving your cursor over the text you want to duplicate and a selection box, usually blue, will appear around it. Stop when you’ve highlighted everything you want.

  • For files and folders, you can use the Tab to move between sections of the folder you are currently in. When a folder is highlighted, press and hold Change key and use the Arrow keys to cover all the ones you want to copy.
  • The images are a bit more difficult, but they use the same principle as above. Using a combination of the Tab and Arrow keys, navigate to the image you want to select. Hold down the Shift key and move your selection over it to highlight it.
hightlight example

Step 2: Once your file, text, or image is highlighted, press and hold control and press the C key to copy it.

Although the keyboard command for copying is relatively universal, some software-specific macro commands or shortcuts can interfere with native Windows keyboard commands. If you are in doubt about the appropriate key combination, search for command functions directly in the application’s help menu or with a web search.

Step 3: Once the content you want has been copied, navigate to where you want to place it and press and hold control key one more time. This time, however, press the V wrench. Your image, text, or folder should now be pasted right where you want it.

How to copy and paste in Windows 10 using the menu bar

The third option is to use the menu bar.

Step 1: Many applications have their own menu system to allow copying and pasting, but highlighting what you want to copy will require you to use the mouse or keyboard. Use the methods described above to highlight what you want to copy.

hightlight example

Step 2: Once you’ve highlighted your chosen content, find the top menu bar in your app or folder, and click the Edit or House button menu.

Step 3: Please select Copy in the resulting drop-down menu.

Stage 4: If you can’t detect that particular command, look for the classic overlay paper symbol that is used in many applications to indicate the copy function.

howtocopy01

Step 5: Once you’ve copied what you want to duplicate, head over to the same drop-down menu and select Paste.

How to copy and paste in MacOS using the mouse

Although Windows and MacOS are different operating systems, they copy and paste similarly. That means it’s just as easy, whether you’re using the mouse, keyboard, or application menus.

Quick tips

  • Command + C will copy a highlighted item.
  • Command + V will paste a copied item.

Step 1: If you are looking to copy text with your Apple mouse, magic or not, click and drag your cursor over the part of the document or web page that you want to highlight.

  • For files and folders, click the item once. Alternatively, click and drag a selection box around multiple files.
  • To easily highlight an image, you will also need to bring the keyboard to play. Hold the Control , click on the picture and select Copy image to duplicate it and save it to your clipboard. Then skip to step 3.

Step 2: Once you’ve highlighted what you want to copy, right-click while hovering over any part of the chosen content and select Copy in the resulting drop-down menu.

howtocopy03

Step 3: Once everything you want has been copied, place the cursor at the location where you want to paste the content, press and hold Control and click, then select Paste in the resulting drop-down menu.

text copy paste

How to copy and paste in MacOS using the keyboard

No mouse? No problem. You can also use a keyboard.

Step 1: Although it is a bit more limited on MacOS than Windows, you can use the Tab key to jump between text boxes for keyboard selection. When you have reached the section you want to highlight, press and hold. Change key and use the Arrow keys to highlight the text you want to copy. Alternatively, use your mouse to position the pointer where you want it and then use the above method.

  • Files and folders can be selected in the same way.
  • For images, using the mouse will be your best option for highlighting.
hightlight example

Step 2: Once everything is selected, press and hold the Command key and press C copy.

Although that particular shortcut is fairly universal, some macro commands or program-specific shortcuts can interfere with native MacOS keyboard commands. If you are in doubt about the appropriate key combination, search for command functions directly in the application’s help menu or through a web search.

Step 3: Once you have copied everything you want, place the cursor at the location where you want to paste the content, hold down the key Command and press the key V to stick it.

How to copy and paste in MacOS using the menu bar

Finally, you can use the menu bar to copy and paste on macOS. That’s how.

Step 1: Highlighting is not something that most applications do on their own, so it is best to highlight text, image, files, or folders using one of the methods mentioned above.

hightlight example

Step 2: Once you’ve highlighted the data you want to copy, whether it’s an image, text, or both, navigate to the Gear o icon Edit menu.

mac os x copy content

Step 3: Please select Copy in the resulting drop-down menu. You may find that this process varies slightly from application to application, but it will be the same in most cases.

Stage 4: Copy the selected data to the clipboard, and then click the file or location where you will paste the copied information.

Step 5: Click on the Gear icon if you are using Mac OS or the Edit menu if you are using Windows.

Step 6: You will then see a drop-down list of options that you will select from Paste to add what you have copied to your file.

You’ll save a lot of time and stress when you find that copying and pasting eliminates the need to manually type quotation marks or wait for an image or text box to download before you can use it. While browser extensions can help you copy and paste material, knowing how to do it yourself is essential for productivity.

By following these simple guidelines, you will be able to copy and paste any written or visual content into the program of your choice.

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