Sathyabama University, a cornerstone of higher education and research, offers a systematic procedure for students and alumni to obtain duplicate mark/grade sheets, transfer certificates, degree certificates, and migration certificates. Understanding the importance of these documents for further education and career advancements, the university ensures a secure and efficient process for their reissuance. This guide provides an exhaustive overview of the steps, requirements, and nuances involved in procuring these essential documents.
Steps to Obtain Duplicate Documents
1. Documents Available for Duplication
Sathyabama University facilitates the issuance of duplicate copies for a range of academic documents, vital for those who have misplaced or damaged their originals. These include:
- Individual mark/grade sheets for all courses.
- Consolidated mark/grade sheet encompassing all courses.
- Transfer Certificate.
- Degree Certificate.
- Migration Certificate.
2. Application Process
The process to apply for duplicate documents is straightforward, aimed at ensuring security and authenticity. Applicants must submit a duly filled application form in person along with the necessary documents to the Controller of Examinations office. The detailed steps are as follows:
- Acquire the Application Form: Download and fill the prescribed application form available on the official Sathyabama University website.
- Documentation: Attach photocopies of the original documents for which the duplicates are required.
- Photograph: A recent passport-size color photograph must accompany the application for a duplicate degree certificate. Men should be neatly groomed, while women are advised to wear a saree.
- Fee Payment: All fees related to the issuance of duplicate documents must be paid in cash at the Controller of Examinations office.
3. Fees Structure
The fee for each document varies, reflecting the cost of printing on security paper and administrative charges:
- Mark/Grade Sheets: ₹200 per sheet.
- Consolidated Mark/Grade Sheet: ₹300.
- Transfer Certificate: ₹300.
- Degree Certificate: ₹4000.
- Migration Certificate: ₹200.
- Postal charges apply for delivery by registered or speed post, with detailed rates available on the university’s website.
4. Special Instructions for Degree Certificate
Applicants seeking a duplicate degree certificate must provide additional documents, including:
- A First Information Report (FIR) non-traceable certificate from the police.
- A photocopy of the lost degree certificate and transfer certificate.
- A soft copy of the applicant’s photograph sent via email.
5. Migration Certificate Application
For a migration certificate, submit the application form with a photocopy of the degree certificate and transfer certificate. A demand draft for the application fee must be attached, payable to “THE REGISTRAR, SATHYABAMA UNIVERSITY” at Chennai.
Expected Timelines
- Standard Documents: The university endeavors to issue most documents within 10 days from the receipt of the application.
- Degree Certificate: The issuance of a duplicate degree certificate may take longer. Applicants are encouraged to contact the Controller of Examinations office for specific timelines.
Enquiry and Assistance
For inquiries regarding the status of an application or for further assistance, applicants can contact the university at the provided phone numbers or via email, citing their application number for reference.
About Sathyabama University
Established in 1987 by Dr. Jeppiaar, Sathyabama University has emerged as a premier institution, recognized for its significant contributions to engineering, science, technology, and education. The university’s commitment to excellence is evident in its status as a Deemed University since 2001 and a full-fledged university since 2006, under the UGC Act, 1956.
Conclusion
Sathyabama University’s procedural clarity and support in obtaining duplicate academic documents underscore its dedication to student and alumni welfare. By adhering to the outlined steps and requirements, individuals can seamlessly secure their essential academic documents, ensuring their academic and professional journey continues without hindrance.