Who Needs This Service?
Land record certified copies are required by property owners, buyers, sellers, legal heirs, and citizens involved in property transactions or disputes. Any Indian citizen who owns land or needs to verify land ownership details can access this service. Government authorities, banks for loan processing, and courts also require certified land record copies for various legal and financial purposes.
Required Documents
To download or obtain a certified copy of land records, you will need:
- Aadhaar Card (for authentication and OTP verification)
- Mobile number linked to Aadhaar (for OTP)
- Property details: Survey number, plot number, or khata number
- Village/Taluk/District details of the property location
- Owner’s name as registered in revenue records
- Payment method: Debit/credit card, net banking, or UPI for online fees
- Email ID (for receiving digital copy)
- Identity proof (PAN card, Voter ID) for offline applications
Understanding Land Records in India
India’s land records system includes several key documents:
- 7/12 Extract (Maharashtra) or Patta/Chitta (Tamil Nadu)
- RoR (Record of Rights) or Jamabandi (Punjab, Haryana)
- Khatian (Bihar, Jharkhand)
- Bhulekh/Khasra (Uttar Pradesh, Madhya Pradesh)
- Bhoomi RTC (Karnataka)
Each state maintains its own digital land records portal under the Digital India Land Records Modernization Programme (DILRMP).
Online Application Process
Step 1: Identify Your State’s Official Portal
Visit the National Land Records portal at https://nlrmp.gov.in/ or https://landrecords.india.gov.in/ to find your state-specific portal link.
Major State Portals:
- Uttar Pradesh: https://upbhulekh.gov.in/
- Maharashtra: https://mahabhulekh.maharashtra.gov.in/
- Karnataka: https://landrecords.karnataka.gov.in/
- Tamil Nadu: https://eservices.tn.gov.in/
- Madhya Pradesh: https://mpbhulekh.gov.in/
- Rajasthan: http://apnakhata.rajasthan.gov.in/
- Bihar: http://lrc.bih.nic.in/
- West Bengal: https://banglarbhumi.gov.in/
- Gujarat: https://anyror.gujarat.gov.in/
- Telangana: https://dharani.telangana.gov.in/
Step 2: Registration and Login
- Visit your state portal and click on “Register” or “New User Registration”
- Enter required details: Name, mobile number, email ID, Aadhaar number
- Verify mobile number through OTP sent to your registered mobile
- Create login credentials: Set username and password
- Complete Aadhaar authentication if required by the portal
- Login using your credentials
Screenshot guidance: The homepage typically shows options like “View Land Records,” “Download Certified Copy,” “Mutation Status,” and “Login/Register” buttons prominently displayed.
Step 3: Navigate to Certified Copy Section
- After login, locate “Apply for Certified Copy” or “Download Encumbrance Certificate”
- Some portals may label this as “Digitally Signed Extract” or “Certified RoR”
- Click on the appropriate option
Step 4: Enter Property Details
- Select district from the dropdown menu
- Select taluk/tehsil and then village/gram panchayat
- Choose search method: By survey number, by owner name, or by account number
- Enter specific details:
- Survey Number or Plot Number
- Khata Number (if applicable)
- Subdivision number (if any)
- Click “Search” to retrieve property information
Screenshot guidance: This page shows cascading dropdown menus for location selection, followed by text input fields for property identification numbers.
Step 5: Verify Property Information
- Review displayed property details: Owner name, survey number, extent/area
- Check classification: Agricultural, residential, commercial
- Verify boundaries and adjacent survey numbers
- Confirm encumbrances if any are listed
- If details are incorrect, use the “Report Error” option or contact revenue office
Step 6: Select Document Type
Choose the type of certified copy needed:
- Current RoR/Patta (most recent record)
- Historical records (specify year range)
- Encumbrance Certificate (for property transactions)
- Mutation certificate (ownership transfer records)
- Tippan/Fard (detailed land records)
Step 7: Make Payment
- Review fee structure: Usually ₹15-₹50 per document depending on state
- Select payment method: Credit/debit card, net banking, UPI, or payment gateway
- Enter payment details securely on the government payment gateway
- Complete transaction and save payment receipt/transaction ID
- Receive confirmation via SMS and email
Important: Keep the transaction ID for future reference and status tracking.
Step 8: Download Certificate
- After successful payment, document may be available immediately or within 24-72 hours
- Go to “Download Documents” or “View Applied Requests” section
- Enter application/transaction number if required
- Download PDF file which will be digitally signed by revenue authorities
- Verify digital signature using the QR code or verification link provided
The certified copy will contain:
- Official seal and signature
- Unique document number
- Issue date and validity
- QR code for verification
- Disclaimer and legal status
Offline Application Process
For States Without Complete Online Certification
Step 1: Visit Taluk/Tehsil Office
Go to the Revenue Department office (Tahsildar office, Taluk office, or Revenue Inspector office) of your jurisdiction during office hours (typically 10:00 AM to 5:00 PM, Monday to Friday).
Step 2: Obtain Application Form
- Collect the prescribed application form from the counter
- Forms are usually available free of cost
- Some offices may have forms available online for download
Step 3: Fill Application Details
Provide complete information:
- Applicant’s name and address
- Property survey/khata/plot numbers
- Village, taluk, and district details
- Purpose for obtaining certified copy
- Contact number and email ID
Step 4: Attach Required Documents
Submit photocopies of:
- Identity proof (Aadhaar, PAN, Voter ID)
- Address proof
- Property tax receipt (if available)
- Previous land records (if available)
Step 5: Pay Prescribed Fee
- Pay fee at the designated counter or treasury
- Collect official payment receipt
- Fees typically range from ₹20-₹100 per document
Step 6: Collect Acknowledgment
- Get acknowledgment slip with application number
- Note down expected date of delivery
- Keep receipt safely for tracking
Step 7: Collection of Certified Copy
- Visit office on specified date
- Submit acknowledgment slip
- Collect certified copy after verification
- Check for proper seal, signature, and stamp
How to Check Status and Track Application
Online Status Tracking
- Visit state land records portal
- Click on “Track Application Status” or “Know Your Request Status”
- Enter application/transaction number and registered mobile number
- Submit to view current status
Status indicators typically include:
- Application received
- Under verification
- Payment confirmed
- Document generated
- Ready for download
- Completed
SMS Tracking
Most portals send automatic SMS updates to your registered mobile number at each stage of processing.
Email Notifications
Check your registered email for:
- Application acknowledgment
- Payment confirmation
- Document ready notification
- Download link (if applicable)
Helpline Tracking
Call the state-specific land records helpline with your application number for manual status inquiry.
Common Problems and Solutions
1. Aadhaar OTP Not Received
Problem: OTP timeout or delivery failure during Aadhaar authentication.
Solutions:
- Ensure mobile number is linked to Aadhaar (visit https://resident.uidai.gov.in/)
- Check network connectivity
- Wait 3-5 minutes before requesting new OTP
- Try during non-peak hours (early morning or late evening)
- Clear browser cache and cookies
2. Property Details Not Found
Problem: “No records found” error when searching by survey number or owner name.
Solutions:
- Verify survey number format (include subdivision if any)
- Try alternate search methods (by owner name, by khata number)
- Check if property is in correct village/taluk selection
- Contact village accountant to verify correct property identification numbers
- Visit tahsildar office for recent mutation records
- Check if property is recorded under different name (previous owner, family name)
3. Payment Gateway Failure
Problem: Payment deducted but acknowledgment not received.
Solutions:
- Do NOT make duplicate payment immediately
- Note transaction reference number from bank statement
- Wait 24 hours for auto-reconciliation
- Use “Payment Verification” option on portal with transaction ID
- Submit complaint on portal with bank transaction details
- Contact helpline with transaction proof
- Visit tahsildar office with payment receipt for manual verification
4. Download Link Not Working
Problem: Unable to download PDF or “File not found” error.
Solutions:
- Use recommended browsers (Chrome, Firefox latest versions)
- Disable pop-up blockers
- Clear browser cache and cookies
- Try downloading in incognito/private mode
- Check internet connection stability
- Download during non-peak hours
- Use alternative device (mobile/desktop)
- Request re-generation from portal support
5. Signature Verification Failed
Problem: Digital signature invalid or cannot be verified.
Solutions:
- Download Adobe Acrobat Reader (https://get.adobe.com/reader/)
- Open PDF in Adobe Reader, not browser
- Verify using QR code provided on document
- Cross-check document number on portal
- If signature genuinely invalid, report to revenue department immediately
- Request fresh certified copy
- Visit office for physical verification
State-Specific Variations
Uttar Pradesh (Bhulekh)
Portal: https://upbhulekh.gov.in/ Process: Direct download available for recent RoR, older records require office visit Fee: ₹15 per page Verification: https://www.upbhulekh.gov.in/public/public_ror/ror_verification.jsp
Maharashtra (Mahabhulekh)
Portal: https://mahabhulekh.maharashtra.gov.in/ Documents: 7/12 Extract, Property Card, 8A Extract Fee: ₹15 for property card, ₹25 for 7/12 extract Special feature: Digitally signed documents available immediately after payment
Karnataka (Bhoomi)
Portal: https://landrecords.karnataka.gov.in/ Documents: RTC (Record of Rights, Tenancy, and Crops) Fee: ₹15 per RTC Authentication: Aadhaar-based eSign available
Tamil Nadu (TNREGINET)
Portal: https://eservices.tn.gov.in/ Documents: Patta, Chitta, FMB Sketch Fee: ₹20-₹50 depending on document type Delivery: Physical copy by post or eNagarkodi (ePDC)
Validity and Legal Status
- Digitally signed certified copies have same legal validity as physical certified copies
- Validity period: Usually 3 months from issue date for property transactions
- For court purposes: Check if court accepts digital copies or requires physical attestation
- Encumbrance certificates: Typically valid for 3-6 months
Official Helpline Numbers and Contact
National Land Records Helpline
- Email: dolr-nlrmp@gov.in
- Website: https://nlrmp.gov.in/
State-Wise Helplines
Uttar Pradesh: 0522-2620477, upbhulekh@gmail.com
Maharashtra: 1800-233-4504 (toll-free)
Karnataka: 080-22110015, boomihelp@gmail.com
Tamil Nadu: 044-24526780, grieftngrid@gmail.com
Madhya Pradesh: 0755-4292654, clrgwa@mp.nic.in
Rajasthan: 0141-2227471
Bihar: 0612-2525557, lrc.bihar@gov.in
West Bengal: 1800-345-0555 (toll-free)
Gujarat: 079-23977241, dilr-rcs@gujarat.gov.in
Telangana: 040-23120311
Revenue Department Offices
Contact your Taluk Tahsildar Office, Revenue Inspector, or Village Accountant (Patwari/Talati/Karamchari) for:
- Technical assistance with portal
- Property identification verification
- Offline application submission
- Grievance redressal
- Document authentication
Important Tips
- Always verify portal URL before entering personal information to avoid phishing sites
- Take screenshots at each step for reference
- Download immediately after generation; some portals have time-limited download links
- Save multiple copies (digital and print) in safe locations
- Verify authenticity using QR code or document number on official portal
- For legal purposes: Consult advocate regarding acceptability of digital copies
- Update contact details on revenue records to receive notifications
- Check property taxes: Ensure all dues are cleared for smooth certification
Related Services
After obtaining land records, you may need:
- Encumbrance Certificate for property sale
- Mutation application for ownership transfer
- Property tax payment receipts
- Building plan approval
- Non-Agricultural (NA) conversion orders
Visit respective state portals for integrated services.
This information is compiled from official government portals and the Digital India Land Records Modernization Programme as of February 2026. Land record processes, fees, and portal interfaces may vary by state and are subject to periodic updates. Always verify current procedures, fees, and requirements on your state’s official land records portal or by contacting your local revenue office. The Government of India and state governments regularly update digital services to improve accessibility and efficiency.
